1. The use of any illegal or drug related substances will not be tolerated at any time.
2. Athletes (regardless of age) are not permitted to consume alcohol. For adult supporters, alcohol and tobacco will not be used around the athletes at any time.
3. No male athletes are permitted in female athletes' rooms and vice versa.
4. All participants will be responsible for any damage that may occur in their hotel rooms and/or other areas while on tour.
5. Any additional cost incurred, not included in the stated tour will be the participants responsibility. All bills must be paid before leaving each location.
6. Each participant agrees to follow DUS rules as set forth here and all rules outlined while on the trip.
Failure to comply with any rules could result in possible early return to point of original departure at participant's own expense. No refunds or partial refunds will be allowed if the participant's travel is terminated early.
The tour cost is based upon rules, regulations, fares, prices and US dollar exchange rates in effect on June 1st of the previous year and are subject to change if such rates or costs increase. The tour cost is also subject to increases due to unforeseen fuel surcharges and government taxes. We will notify you of any changes in the cost of the tour.
If the participant opts for DUS to purchase their domestic airfare, the airport will be designated by DUS. Participants will be responsible for transportation to and from their home to the designated airport. Participants will be booked with coaches and/or athletes when possible; however, the majority of participants will travel alone from their point of origin to the international gateway where groups will board the flight to Australia. To ensure we don't have any missed connections from the international gateway to Australia, we have a standard policy of a 4 to 8 hour layover.
Each trip participant will automatically be assigned roundtrip domestic airfare through Down Under Sports from the participant’s closest available airport. To remove this option, or change departure city, please let us know within 30 days of paying your deposit by contacting Down Under Sports directly or making the change from your account on our web site.
• No payment upfront as it will be added to your account so you can fundraise for this cost.
• We will coordinate your domestic flight with other team members where possible.
• 2 free checked bags for the duration of the trip (50 lb weight limit per checked bag).
• Check your bags all the way through to your final destination of Brisbane, Australia, and avoid reclaiming and rechecking your bags at the Los Angeles airport.
• 24/7 travel assistance from Down Under Sports for missed/delayed/cancelled flights.
• If you have taken the Travelex insurance, your trip will be covered from your home airport back to your home airport (otherwise only to/from Los Angeles if you decline Down Under Sports domestic airfare).
It is highly recommended that all travelers allow Down Under Sports to book their domestic airfare. If trip participants choose to remove the domestic airfare option, they are fully responsible for arranging transportation to/from the gateway Los Angeles Airport (LAX), and are fully responsible for any complications that may arise as a consequence of arranging said transportation outside of Down Under Sports.
OWN FLIGHTS WAIVER
Los Angeles Airport (LAX) is the main international gateway for flights to/from Australia. Occasionally an alternate international gateway may be used. The international gateway is determined by DUS. If a participant chooses to arrange their own transport to/from the international gateway, DUS's responsibility for such participant will begin/end in said location. Participant will assume all responsibility of arriving for the scheduled international flight with the necessary connection time.
Requests for any deviation from the scheduled itinerary must be in writing and sent to DUS by April 14 of the travel year. All deviations will result in a $250 deviation fee plus any additional cost in airfare. DUS cannot confirm final travel details until April 14 of the travel year. DUS is not responsible if participant purchases tickets for the wrong date/time/location and any fees incurred for this purpose shall be the sole responsibility of the participant. If the participant opts to arrange all their flights, transportation between the Australian airport and hotel will be the responsibility of the participant unless otherwise specified. Any flights the participant arranges themself must be provided to DUS by June 1 of the travel year.
GROUND TRANSPORTATION & TRANSFERS
All ground transportation during the trip will be provided by modern climate controlled motor coaches. All transfers for the scheduled tour events are included. Each participant is responsible for transportation to and from their U.S. airport of origin. Transportation to and from destinations not in the scheduled group itinerary are the responsibility of the participant.
Accommodation properties are listed in the ground itinerary. If a change becomes necessary for any reason, a substitute will be equivalent to those listed.
Single Rooms: A limited number of single rooms are available to supporters at a supplemented price.
Shared Rooms: All accommodations are Hotel or Apartment style. Each participant will have their own bed (which includes standard, rollaway and hideaway/couch style beds). Athletes, Supporters, and Coaches are assigned double occupancy rooms unless other arrangements have been made.
Two meals per day throughout the tour will be provided beginning with arrival in Australia and ending upon departure from Australia.
TIPS AND TAXES
Taxes, such as international airport and airline taxes, and tips including restaurants, porters, bellmen, etc. are included.
In addition to the Coaches, tour escorts (generally native New Zealanders or Australians) accompany each group while Down Under.
The DUS program is planned a year in advance. Between planning time and the actual tour operation, constant efforts are made to improve each itinerary and all features for your advantage, convenience and enjoyment. If improvements can be made or unforeseen conditions beyond our control deem necessary changes, we reserve the right to vary itineraries, and substitute the best alternative feature available.
School holidays and other considerations will be used to allocate departure dates for each group. You will be notified of your group's departure date.
All monies fundraised must be submitted to DUS every 2 weeks. No fundraised money is allowed to be kept by the participant. Fundraising checks must be made payable to Down Under Sports and must not be deposited into an athlete or parent's personal bank account. Failure to follow this rule may interfere with high school or collegiate athletic eligibility as outlined by the NCAA. The participant and their applicable legal guardians are responsible for ensuring that all fundraising activities on behalf of the participant are in compliance with their own state laws and those of any other state they fundraise within. In the event of a cancellation, Down Under Sports will notify sponsors and all refundable publicly raised funds must be returned to the person or company that donated the money. If a participant that is using our starter program is not able to compete in the DUS program, any community money that is raised will be used to help achieve the team's goal of competing in Australia. Do not send cash in the mail.
Not included are personal items such as additional food or beverage orders, room service, valet laundry service, telephone charges, optional activities, and any other items not specifically mentioned as being included in the itinerary. Any additional hotel charges will need to be paid when checking out of the hotel. Any excess or overweight baggage charges are not included. Charges for transporting poles for pole vaulters are not included and will be the responsibility of participant.
PASSPORT AND ELECTRONIC TRAVEL AUTHORIZATION (ETA)
The cost of obtaining a passport is not included. Contact your local Post Office or County Clerk's office to obtain the necessary forms for your passport. An ETA in most cases replaces the need for a visa. DUS must be provided with a copy of the picture page of the participant's passport at least 30 days prior to departure in order to obtain the ETA. In some cases, DUS is not able to obtain an ETA for non-U.S. Citizens. In such a case, the participant is responsible for obtaining their own ETA through the Australian Embassy. Failure on the participant's part to timely secure a proper passport and ETA could result in the participant not being able to travel. DUS cannot return payment for the trip for such failures. If participant loses passport before or during the trip, participant is responsible for obtaining a new passport all additional costs involved. Entry and exit in Australia and the U.S. is not permitted without a passport.
As with all travel, especially to foreign destinations, there is a degree of risk of loss associated with the proper care of valuables. Each participant needs to be cautious to assure that personal items, money, and other valuables are properly cared for. DUS will not be responsible for theft and other losses.
Participants are responsible for handling their own luggage. Luggage will be limited to two checked pieces and one carry-on piece. Checked luggage may not exceed 50 pounds (fees may be incurred for overweight baggage). Certain airlines charge baggage related fees, if these fees occur they are the responsibility of the participant.
DEPOSITS AND PAYMENTS
Applications to travel with or compete in the Down Under Sports competitions will be considered on a first-come first-served basis. Each applicant must submit a required $300 deposit. The deposit is non-refundable and non-transferable (exception: non-accepted applicants and cancellations within three days of receipt of deposit are entitled to a full refund). The deposit will be applied 100% to the trip cost. Payments are required according to the payment schedule. DUS reserves the right to refuse admittance or remove a participant from the program for any reason whatsoever, with or without cause. If DUS refuses acceptance of a participant or removes a participant prior to departure, the sole liability of the program is to refund any monies paid in. If DUS removes a participant for non-payment of scheduled installments, administrative charges will be assessed as shown in our cancellation and refund policy. Late fees may be incurred if payment and final balance are received after the due dates. If a participant is removed or cancels his or her participation after departure, no refund will be made, and the participant will be liable for all additional travel expenses incurred.
All cancellations and any associated refund requests must be made in writing to DUS.
• Deposit of $300 is non-refundable and non-transferable at any time.
• Cancellations received by DUS less than 95 days from the scheduled departure date will result in an additional $1000 to be kept by DUS ($300 deposit + $1000).
• Cancellations received by DUS less than 70 days from the scheduled departure date will result in an additional $1000 to be kept by DUS ($300 deposit + $1000 + $1000).
• All monies are non-refundable and non-transferable if notification of cancellation is received less than 45 days prior to the scheduled departure date.
INTELLECTUAL PROPERTY PERMISSION
By attending this event, you consent to the use of your photograph, voice, likeness, and image in broadcasts of this event and in subsequent productions drawn from video or audio recordings of this event.
Down Under Sports recommends that you purchase a travel protection plan to help protect you and your travel investment against the unexpected. Travel protection plans can include coverage for Trip Cancellation, Trip Interruption, Emergency Medical and Emergency Evacuation/Repatriation, Trip Delay, Baggage Delay and more.
Travelex 360° Student Group Choice Plan premium is non- refundable after the 15 day review period (except Indiana 30 day).
FOR PLANS PURCHASED ON OR AFTER JANUARY 1, 2018
For more information and rates, visit https://downundersports.com/assets/pdfs/insurance.pdf for the 360 Student Group Choice brochure and http://policy.travelexinsurance.com/SCGB-1217 for policy details.
The product descriptions provided here are only brief summaries. The full coverage terms and details, including limitations and exclusions, are contained in the insurance policy. To view/download the policy, go to http://policy.travelexinsurance.com/SCGB-1217. Travelex Insurance Services, Inc. CA Agency License #0D10209. Travel Insurance is underwritten by Berkshire Hathaway Specialty Insurance Company; NAIC #22276. DL2
GREAT BARRIER REEF ESCAPE
The Great Barrier Reef Escape has limited availability. Spaces will be filled on a first-come-first-serve basis. Full cost must be paid at time of great barrier reef sign up to reserve your spot. Cancellations are non-refundable and non-transferrable. The passenger who signed up for Great Barrier Reef Escape is the only passenger permitted to travel, others may not take their place.
International Sports Specialists, Inc. (ISSI) is a Utah corporation. ISSI is acting as an intermediary or an agent for suppliers in selling services or in accepting reservations of bookings for services which are not directly supplied by ISSI (such as all carriage, hotel accommodations, ground transportation, meals, tours, cruises, etc.) ISSI therefore, shall not be responsible for breach of contract or any intentional or careless actions or omissions on the part of such suppliers, which result in any loss, damage, delay, or injury to you or your travel companions or group members. Unless the term guaranteed is specially stated in writing on your ticket, invoice or reservation itinerary, we do not guarantee any of such supplier's rates, bookings, or reservations. Your retention of tickets, reservations or bookings after issuance shall constitute consent to the above, and an agreement on your part to convey the contents herein to your travel companions or group members. ISSI herein gives notice that it cannot be held responsible for any disruptions of travel and/or related services in troubled areas, due to monetary crisis, political or social unrest, labor problems, mechanical or construction difficulties, climatic aberrations, local laws, diseases, or novel conditions, including terrorism. By submitting any payments to Down Under Sports the participant represents to ISSI that they have no health problems, behavior disabilities, medical or other limitations that could restrict or substantially interfere with their own or other participant's ability to fully participate in the program. Furthermore, all medical needs are the sole responsibility of the participant. The cost of any special needs of the participant will be their responsibility.
By submitting a payment to Down Under Sports the athlete and their legal guardian (Signing Parties) certify that the athlete listed is a qualified athlete in their chosen sport that will be mature enough to fully appreciate a trip of this nature. The Signing Parties furthermore certify that if the athlete participant is an underclassman, the Signing Parties have taken the proper steps necessary to assure that participation in the Down Under Sports Program will not restrict participation in sports for the balance of the participant's high school years. The Signing Parties acknowledge that athletic competitions are physically demanding activities and could result in physical injury and that participation is on a voluntary basis. The Signing Parties therefore release DUS, all coaches, staff, and all other parties associated with this program from any liability and hold them harmless against any and all injuries that might arise from participation in this program.
Submitting a payment to DUS, traveling with DUS, or competing in any tournaments conducted by DUS indicates permission for DUS, and those acting pursuant to its authority to record the applicant's participation and appearance on video tape, audio tape, film, photograph, or any other medium and to use the applicant's name, likeness, voice, comments, submitted documentation, written papers, and/or biographical material without restrictions or limitation for any educational or promotional purpose which DUS and those acting pursuant to its authority deem appropriate, unless a participant indicates in writing otherwise.
GOVERNING LAW, JURISDICTION AND VENUE
This agreement, and all matters relating hereto, including any matter or dispute arising out of the agreement, shall be interpreted, governed, and enforced according to the laws of the State of Utah. In the event that either party makes a claim against the other relating to any alleged act, error, or omission of the other party in connection with ISSI or the Down Under Sports program or any related activities, some of which will occur in a foreign country, the parties hereby stipulate and agree and irrevocably consent to jurisdiction and venue in any resulting legal action as the appropriate State or Federal Court in the State of Utah. In the event of litigation regarding and/or to enforce these Terms & Conditions, the prevailing party shall be entitled to costs and attorneys' fees. ISSI is registered as a "Seller of Travel" with the Attorney General's of California (#2067927-40), Washington (#602207085), and Hawaii (TAR-6164). Registration as a seller of travel does not constitute approval by the various states.
In the event of an accident or injury, DUS will make a reasonable attempt to contact the parent/guardian or emergency contact information supplied at the phone number listed for such individual. Should a DUS representative be unable to reach this person, DUS is hereby authorized to seek the best medical attention possible and is empowered to make medical care decisions as recommended by the medical profession. DUS will often extend payment to foreign medical providers as a courtesy to its participants. Should DUS extend such good faith coverage of medical cost the participant agrees to work with DUS to ensure all medical expenses are reimbursed directly to DUS. The contents of food cannot be controlled while on tour. Special dietary needs are the responsibility of the program participant.